9 Innovative Ways To Make Your PDF Documents Look Better

It’s undeniable that PDF files have become a staple across a number of industries, and they have grown in popularity over the last few years. Whether you are working on a flyer or an e-book, you may be wondering how you can make your PDF files more visually-appealing. Thankfully, there are some great strategies that you can use to make the process of editing your documents easier. One of the most important things would be to find out how you can resolve common issues and use your creativity. Within this article, you will find some of our best recommendations on how to make your PDF documents look better so that you can create a great visual impression on your readers.

Try Different Typography Settings

Typography encompasses aspects like the font type, size, and colors of your document. Although you may be tempted to select some of the most common font styles, such as Times New Roman or Arial, this might not be the best approach, if you are trying to make your documents stand out. Therefore, it might be useful to experiment with the typography settings in your PDF file and go with something more interesting instead. However, you should still be careful not to select a font style, which is unreadable. Strive to create a balance which will help you attract the right audience.

Make Sure They Are The Right Size

In some cases, you may need to learn how to compress PDF files, which are too large. It’s best to find a way to do this quickly and effectively. For example, at Smallpdf you can use a PDF compressor to reduce file size up to 99%. This PDF tool will allow you to adapt your file size without sacrificing the quality of your documents. Once you are done, you can easily share your PDF files with your team or clients, as you will receive a quick download link. Ensuring your PDF files are the right size will also help you prevent other problems from occurring.

Space Your Text

While it’s crucial to get your colors, fonts, and size right, you should also try to make the best use of white space. This can be especially helpful if you want to present new ideas and concepts to your audience. Spacing your text is a great strategy to make your text more accessible and browsable by your readers. Leaving some empty space on a page will guide the reader to the most important points, which ensures that they won’t forego the document at any point.

Add Media

One of the best ways to make your documents more attractive is to add media, so it can be a good idea to incorporate a variety of images, charts, graphs, and other visuals. Moreover, you can try embedding a video within your PDF file. Not only will this help you get your point across more easily, but it will also make your documents more interactive. It will allow readers to understand the content better and gain a greater appreciation for it. Nevertheless, you should still be careful not to overdo it, as things can become too overwhelming for your audience.

Invest In Various Tools

Chances are that you are going to encounter a range of issues when working on PDF files, so it’s essential to find the right tools, which can help you resolve these problems quickly. You don’t need to invest in all the latest tools, as long as you choose the ones that will be most valuable to your business. For instance, if you are looking for ways to convert PDFs into other file formats, it can be beneficial to use a high-quality PDF converting tool. Also, you can use other programs like Canva, which will help you enhance your documents further.

Keep Readers Engaged

If you want to keep readers engaged, you should look into various strategies and tactics to make people more interested in your content. For example, it can be helpful to incorporate stories to bring your facts to life. This will enable your readers to get a better understanding of the information they are reading, allowing them to re-create the scenario you are trying to present to them. Consider how you can make your PDF files more relatable so that you can give meaning to the concept you are describing.

Utilize Headings

Sometimes readers might not want to read the entire text that you have prepared from beginning to end, which means that you will need to make the most of your headings. Focus on creating attention-grabbing headings, which will help your audience learn more about what they can expect from your content. It will give them a good idea of the main points, which are going to be discussed. This way, they can decide what is relevant to them and read the sections they want to know more about. However, you should avoid using too many headings, as this can make your document more confusing.

Provide Easily Digestible Information

Clarity is a crucial factor when it comes to creating better PDF files for your audience. All of your work should be focused on providing easily digestible information, that will offer value to your readers. This means that you will need to ensure you are using the right design. Your readers should be able to recognize all the letters used within your document with ease. If necessary, you may want to carry out major changes to a PDF document by using an editor to adjust content, layout, and margins.

Use Pre-Designed Templates

Finally, you should think about using strategies, that can help you speed things up. For example, pre-designed templates can be useful in a variety of situations. As a result, everything will be pre-arranged on the page, so you can focus on making your documents easy to read. This will help you edit various elements more quickly and include the content that you want. The best part is that using these templates doesn’t require any technical expertise, so you can get things done more quickly, whether you are working on an important presentation or writing a book.